Win more VgV tenders — without the evidence marathon.
Qualification evidence, reference projects, staff qualifications: VgV procedures are decided by completeness, not by the most beautiful concept. The AI Concierge evaluates the tender, fills mandatory fields from your references and qualifications and suggests the bidder questions that matter.
Why VgV bids fail even though the qualification is there
It’s not capability that decides — it’s evidence, formalities and the clock.
Qualification & reference evidence
Finding the matching reference and qualification for every criterion — starting from scratch with every tender.
Formal error = exclusion
One missing document, one missed formal deadline — and the bid is out before the substantive evaluation.
Knowledge scattered
Project references, certificates and qualification evidence are spread across drives and people’s heads.
From tender to submission — in four steps
One continuous workflow, designed specifically for planning, engineering and permitting services (VgV).
Manage
All tenders, reference projects and qualification evidence centralised and semantically searchable — no loss of knowledge.
Evaluate
Do suitability and references match the procedure? Success-probability score based on criteria, reference fit and capacity — in minutes.
Bidder questions
Unclear suitability criteria and contradictions are detected and phrased as a question that is clean under procurement law.
Win
Up to 80% of mandatory fields filled automatically from references and qualification evidence — with source.
8 hours of effort → 45 minutes. Error rate 15–20% → under 2%.
Not just any AI — one that understands permitting and engineering services.
A generic language model reads a suitability criterion like running text. Our industry AI knows the difference between permit management, plant safety & fire protection and planning & architecture — and knows which reference satisfies a criterion. Trained per industry, on German infrastructure.
The key features for planning & expert-report tenders
Evidence processing
Suitability criteria and reference requirements read in and mapped in a structured way.
Success-probability score
Go/no-go evaluation based on suitability, reference fit and capacity — in minutes.
Bidder questions
Detects unclear suitability criteria and contradictions — and formulates the clarification question.
Filling in with source
Mandatory fields from references and qualification evidence — verifiable, not guessed.
VgV tenders today vs. with AI Concierge
| Step | Manual today | With AI Concierge |
|---|---|---|
| Mapping qualification & reference evidence | Hours | automatic |
| go/no-go assessment | Gut feeling | Score in minutes |
| Bidder questions on suitability criteria | often too late | suggested |
| Mandatory fields & evidence | Copy-paste | 80% automatic |
| Time spent per tender | 8 hours | 45 minutes |
| Error rate | 15–20 % | < 2% |
What planning & engineering firms ask first
Yes. The tender documents are read in in a structured way, suitability criteria and reference requirements are recognised and mapped to matching evidence — as a basis for evaluation, bidder questions and form filling.
From your own company knowledge — project references, qualification evidence, certificates, previous bids. Every answer comes with a source reference; if information is missing, it is flagged rather than guessed.
The AI Concierge prepares and suggests — review and submission remain with your team. Bidder questions are phrased so that you only need to check and send them.
All data is processed exclusively on servers in Germany (ISO 27001, GDPR-compliant). No disclosure to external AI providers, no training on your data.
A pilot starts within a few days. First measurable results are usually visible after two to four weeks — with a German team that supports you through onboarding.
Never lose a VgV tender over a missing document again.
In 9 minutes we’ll walk through a real tender from your field — success-probability score, bidder questions and completed fields on a live example.
Check a tender live – 9 min., free of charge