Tenders for building cleaning and facility management. From search to submission.
aiconver is the tender platform for building service providers: maintenance and window cleaning, caretaker services, infrastructural and technical facility management. You find suitable tenders, see at a glance whether a bid is worth it, clarify unclear service specifications with a bidder question and fill in the forms automatically.
Why tenders for building services take so much time
The same procedures come back every few years, and yet every bid starts from scratch.
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Room schedules and bills of quantities
Areas, room groups and cleaning intervals have to be captured and priced again for every property. For large estates that means thousands of items.
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Forms again in every procedure
Self-declarations, collective wage compliance, references and concepts are required again in every procedure. If something is missing, the bid is excluded under § 57 VgV.
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Previous bids go unused
Many contracts are re-tendered every three to six years. The documents from last time sit somewhere on the drive and are hardly used.
Tender management for building cleaning in four steps
One continuous process for tenders in building cleaning and facility management. Everything in one tender software.
- 1
Manage
Find suitable tenders and keep tender documents, room schedules, concepts and references in one place.
Find tenders → - 2
Evaluate
Do property, scope, region and term fit your company? The evaluation at a glance: go or no-go.
Go/no-go evaluation → - 3
Bidder questions
Unclear area figures, intervals and service specifications are detected and drafted as bidder questions.
Ask bidder questions → - 4
Fill in
Forms, self-declarations and concepts are filled in from your previous bids and references.
Fill in tenders →
What makes building cleaning tenders different
Building services are awarded according to their own patterns.
Recurring framework agreements
Cleaning and FM are usually awarded for several years, as a framework agreement under § 21 VgV generally for a maximum of four years. After that, the same property comes back onto the market, with similar documents.
Performance values and room schedule
The calculation is based on the room schedule, cleaning intervals and performance values per room group. For schools, DIN 77400 describes the cleaning requirements, DIN EN 13549 the quality measurement.
Collective wages and calculation
An industry minimum wage applies to building cleaning in Germany, and many federal states additionally require collective wage compliance declarations. The contracting authority checks abnormally low bids under § 60 VgV. The calculation therefore has to be transparent.
Concepts count too
Besides the price, cleaning, onboarding and quality concepts are often evaluated, sometimes after a site visit. Good concepts from previous procedures can be reused if they can be found.
Cleaning, infrastructural and technical FM: three tender logics
What wins the contract differs clearly by service area.
- Maintenance & window cleaning
Schools, administrations, hospitals
Maintenance cleaning, window and facade cleaning and special cleaning. Room schedule, intervals, performance values, staff deployment and quality control are decisive.
- Infrastructural FM
Caretaker, winter service, security
Caretaker services, winter service, grounds maintenance and reception services. For security services, the permit under § 34a of the German Trade Regulation Act (GewO) and staff qualifications are required.
- Technical FM
Maintenance and servicing
Maintenance, inspection and servicing of building services according to DIN 31051. Required are expertise, response times and evidence on operator obligations.
FM tenders today and with aiconver
| Step | Today | With aiconver |
|---|---|---|
| Find tenders | Search several procurement portals one by one | In one place |
| Capture room schedule and services | By hand, property by property | Clearly prepared |
| Go/no-go decision | Gut feeling | Evaluation at a glance |
| Bidder questions on areas and intervals | Often too late | Drafted for you |
| Forms, declarations and concepts | Copy and paste from old bids | Filled in automatically |
Frequently asked questions about building cleaning and facility management tenders
Which tenders in this area is aiconver suitable for?
For tenders in maintenance and window cleaning, caretaker and winter services, security services and infrastructural and technical facility management.
Does aiconver help with recurring tenders?
Yes. Previous bids, concepts and references are in one place and feed into the next bid.
Where does the information for the forms come from?
From your company knowledge: previous bids, concepts, references and certificates. You review every field before downloading.
Can it be used in compliance with procurement law?
aiconver prepares and suggests. Review and submission remain with your team.
Where is our pricing and bid data stored?
On servers in Germany, GDPR-compliant.
Let us check your next tender together
Choose a time. Philipp goes through a current building cleaning or facility management tender with you and shows how aiconver maps your bidding process.