Tenders for media, event and electrical engineering. From search to submission.
aiconver is the tender platform for providers of media technology, event technology and electrical engineering. You find suitable tenders for displays, digital signage, sound systems and electrical installation, see at a glance whether a bid is worth it, clarify unclear technical specifications with a bidder question and fill in the forms automatically.
Why media technology tenders take so much time
The contract is decided by parameters, evidence and clean formalities.
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Long bills of quantities
Displays, loudspeakers, media control, cabling and installation: every item names its own parameters, which have to be checked against your data sheets.
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Equivalence has to be proven
If you offer an equivalent product instead of the reference product, you have to prove equivalence. Without that proof, exclusion under § 57 VgV is likely.
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Evidence is scattered
Manufacturer data sheets, test reports, certificates and references sit in many folders. Every submission starts with searching.
Tender management for media technology in four steps
One continuous process for tenders in media, event and electrical engineering. Everything in one tender software.
- 1
Manage
Find suitable tenders and keep tender documents, data sheets and references in one place.
Find tenders → - 2
Evaluate
Do products, quantities, installation and region fit your offer? The evaluation at a glance: go or no-go.
Go/no-go evaluation → - 3
Bidder questions
Unclear technical specifications and contradictions in the bill of quantities are detected and drafted as bidder questions.
Ask bidder questions → - 4
Fill in
The forms are filled in from your data sheets, certificates and previous bids.
Fill in tenders →
What makes media and event technology tenders different
Different rules apply to supply, installation and service.
Supply or construction contract
Mobile displays or loudspeakers are usually awarded as supplies under VgV or UVgO. Media and electrical technology permanently installed in buildings often counts as construction work under VOB/A. Forms, deadlines and evidence depend on this.
Product-neutral tenders
Under § 31 (6) VgV, contracting authorities may only specify certain products in exceptional cases and must then allow "or equivalent". For bidders this means: read the parameters carefully and prove equivalence.
Framework agreements and lots
Schools, universities and administrations often procure media technology through multi-year framework agreements, divided into lots such as displays, conference technology and service. Call-off quantities and response times determine the calculation.
Service counts too
Warranty, maintenance, replacement devices and response times are frequently part of the evaluation. Overlook this in the documents and you price too tight or lose points.
Displays, sound systems, electrical engineering: three tender logics
What wins the contract differs clearly by area.
- Displays & digital signage
Schools, administrations, public transport
Interactive displays for schools, info screens in administrations and passenger information in public transport. Required are screen size, brightness, continuous operation, software and warranty.
- Sound & event technology
Civic halls, council chambers, auditoriums
Sound, lighting, conference and media technology for places of assembly. Depending on the project, requirements under DGUV regulation 17/18 and for voice alarm systems according to DIN VDE 0833-4 apply.
- Electrical engineering & systems
Installation and building services
Electrical installation, emergency lighting and network technology are usually awarded under VOB/A. The basis is the DIN VDE 0100 series, plus references and proof of expertise.
Media technology tenders today and with aiconver
| Step | Today | With aiconver |
|---|---|---|
| Find tenders | Search several procurement portals one by one | In one place |
| Compare parameters with data sheets | By hand, item by item | Compared automatically |
| Go/no-go decision | Gut feeling | Evaluation at a glance |
| Bidder questions on technical specifications | Often too late | Drafted for you |
| Forms and evidence | Copy and paste from old bids | Filled in automatically |
Frequently asked questions about tenders for media, event and electrical engineering
Which tenders in this area is aiconver suitable for?
For tenders covering displays and digital signage, sound, lighting and conference technology, event technology as well as electrical installation and electrical systems.
Can aiconver compare required parameters with our data sheets?
Yes. The required values are compared with the information in your data sheets. Deviations are marked.
Where does the information for the forms come from?
From your company knowledge: data sheets, certificates, references and previous bids. You review every field before downloading.
Can it be used in compliance with procurement law?
aiconver prepares and suggests. Review and submission remain with your team.
Where is our product and bid data stored?
On servers in Germany, GDPR-compliant.
Let us check your next tender together
Choose a time. Philipp goes through a current media, event or electrical engineering tender with you and shows how aiconver maps your bidding process.